Set Calendar Exception Time

Exception time is set by selecting periods of time on a calendar that are exceptions to the calendar's standard working hours. You can set exception time for individual dates or in bulk for a range of dates. Select a period of time on a particular date to specify the new working time for that date or use the Manage Exceptions button to specify the exception time for a date range. For example, your organization may decide to give employees a half day of vacation time the day before a scheduled holiday. In this case, the first half of the standard work day would be selected, thereby designating it as exception time. You can also set an entire day or date range as unavailable, indicating that the day or the date range cannot be worked at all. Or, you can set the entire day or date range as available, indicating that the day or date range can be worked without the restrictions of standard work hours. Remove the changes by setting individual days back to standard working time or using the Remove option in the Manage Exceptions dialog box.

The calendar's Day and Week views enable you to add exception time, but only the Week view supports setting an entire day as unavailable or available. The Month and Year views enable you to see the different working time types at a high level. A legend below the calendar indicates whether each time period displayed is standard, exception, unavailable, or holiday time.

Set Exception Time for a Range of Dates

To set calendar exception time for a date range:

1. Navigate to the Calendars dictionary page
   1. In the object selector, select  Workspace, select View Workspaces List, and then select a workspace name.
   2. From the  Main Menu, select  Summary & Settings.
   3. On the Summary & Settings page, select Dictionaries, and then select Calendars.
2. Select a calendar.
3. Select the Summary or Calendar tab.
4. Select the Manage Exceptions button.
5. In the Manage Exceptions dialog box:
   1. In the Select Exception Dates section, from the Exception Type drop-down list, select Unavailable or Available.

      For Unavailable Exception Type:

      • In the From and To fields, select the dates for which you want to add the Unavailable exception.

        Notes:

        • You can select Unavailable exception time for full days only. If you selected Unavailable exception type, then the Full Day check box will be selected by default.
        • Only the working days of a standard work week are marked as unavailable. For example, if Saturday and Sunday are non-working days for your standard work week, then the Unavailable exception will not be added to any Saturdays and Sundays within your selected date range.

      For Available Exception Type:

      1. In the From and To fields, select the dates for which you want to add the Available exception.
      2. (Optional) Select the Full Day check box to make full days within your selected date range as available.
      3. In the Start Time and End Time fields, specify the time when the Available exception time starts and ends for your selected date range.

         Notes:

         • The Start Time and End Time fields will not be available if you selected the Full Day check box.
         • Available exception time is added for both working and non-working days of the standard work week.
   2. Select Add Exception.
   3. In the Exception Dates section, view your specified exception time.
   4. (Optional) Repeat the above steps to add additional exception time for a new set of dates.
   5. Select Apply to apply the exceptions to the selected calendar.
   6. Select Save.

      Note: You can view your added exception time in the Exceptions section on the Summary tab. The Exceptions section displays the exceptions as individual dates.

Set Exception Time for Individual Dates

To set calendar exception time for individual dates:

1. Navigate to the Calendars dictionary page
   1. In the object selector, select  Workspace, select View Workspaces List, and then select a workspace name.
   2. From the  Main Menu, select  Summary & Settings.
   3. On the Summary & Settings page, select Dictionaries, and then select Calendars.
2. Select a calendar.
3. Select the Calendar tab.
4. Navigate to a time period in the calendar when exception time should be added.
5. In the Day or Week view, make any of the following adjustments to the calendar:
   • To change the work hours for a day, select a period of time on a specific day. Change the exception time on the calendar by dragging the entire block of time or by expanding or reducing the block of time. The block of time indicates the new work hours for the day.
   • To set an entire day as nonworking time, select the date menu, and then select Unavailable.
   • To set an entire day as working time, select the date menu, and then select Available.
   • To revert any changes you made to a day, select the date menu, and then select Set to Standard. You can also remove individual blocks of exception time by select the X within a block.
   • Select Save.
6. Exceptions are displayed on the Summary tab.

Tips

• Any day can be set as unavailable, available, or with a range of exception time within the day. This includes days set as holidays.
• To remove an already defined exception, in the Exception Dates section of the Manage Exceptions dialog box, select Remove, and then select Apply.

This setting is used in the following apps: